Senior Accounting Operations Specialist | Workflow Automation
Detail-oriented professional specializing in optimizing financial operations for Homeowners Associations (HOAs) and automating complex workflows. Proven track record of mitigating collection fees, liens, and legal actions while preventing significant monthly late fees for clients.
11,000+ Properties
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Auto-Synced Every 30m
Every property we manage answers to an HOA, and every HOA works through its own channels and timelines. I built the tools that turn that into one automated workflow: requests go out, documents come in, files are named and uploaded, and the master file keeps itself current. Requesting, compiling and uploading used to be done by hand. Now we always know where each property stands.
Requests to HOAs and management companies no longer go out one email at a time. A custom mail merge sends individualized emails in about 20 minutes, a job that used to take over 80 hours. Phone calls and mailed requests cover the rest.
80+ hrs → 20 minHOAs respond through whichever channel they use: the portals we are already registered on, email, phone, or mail. Whichever one it is, the information is captured in the same place.
4 channels, 1 destinationOur spreadsheets are segregated by project. Whatever an HOA sends back is recorded in the sheet for that project, so every workstream stays organized.
One sheet per projectA master file brings every project type into a single view. Apps Script updates it on a set interval and pushes each property's portal data alongside its record, so current status is always one glance away.
Auto-updates every 30 minA tool I built renames each document the same way, every time. That consistency is what makes the next step possible: files can be uploaded without anyone sorting or checking them by hand.
Same naming, every fileNo batches, no backlog, nobody waiting to compile and upload. Every file is renamed, uploaded and logged within about 5 seconds of arriving, so the website always reflects what we actually hold. Depending on the project, that is 15,000+ documents kept current in real time, and none of them sit in an inbox long enough to turn into a late fee or a lien.
15,000+ docs · ~5 sec each$ watch renamed/ ✓ new file landed ✓ uploaded in ~5 sec ✓ sheet updated
Because we know each property's status with its HOA, we stay current and compliant, and our clients avoid liens and late fees. These tools are what make that visibility possible across 11,000+ properties.
$100k/month in late fees preventedHOA Senior Accounting Specialist - Communications
HOA Accounting Specialist - Communications
Area Admin (Visayas)
Jan 2022 – Mar 2025
Moderator (Leyte)
Feb 2021 – Jan 2022
Student Leader
Sep 2020 – Feb 2021
Scripting & Architecture
Tools
Management & Admin
Community
B.S. in Biology (Medical Biology)
Tacloban City, Leyte • July 2023
ICT - Programming
Tacloban City, Leyte • April 2019
Beyond workflows and pipelines, here is what keeps me engaged and inspired: